Office 365 Change Management & Adoption – Usage & license reporting

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  6. Office 365 Change Management & Adoption – Usage & license reporting
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The main goal of the Office 365 Adoption process is to improve Office 365 usage by business users.

The only way to review the possible success of Office 365 Adoption is to measure the Office 365 usage. I want to share with you Power Bi reports that will help with that.

Microsft offers for free really great Office 365 / Microsoft 365 Usage & licensing business intelligence reporting solution based on Power BI.

Microsoft 365 Usage Analytics which was previously named Office 365 Adoption content pack solution delivers ready-to-use reports which allow you to monitor almost every common element of Office 365 environment. Power BI based reports visualizing the data from the last 12 months. It allows you to measure the review trend in Microsoft 365 usage in the last 365 days.

Whole data is provided by Microsoft itself so you do not have to use their party tools to monitor Adoption of Microsoft 365 services.

 

  Please note that the reports are free, but the execution of them requires Power BI Pro license for the users who will work on it.

 

Available Microsoft 365 Usage and licensing reports

Office 365 usage and licensing solution provide a complex number of reports that allow you to monitor and analyze the Microsoft 365 environment. Dashboards deployed on the Power BI platforms make possible to analyze adoption and usage of the Microsoft 365 applications through last year. Based on the data you make an analysis of the trends and impacts of your activities during the time to user engagement.

Dashboards provided by the Microsoft 365 usage reports can be used for:

Microsoft 365 Usage Executive Summary reports

Executive Summary reports contain multiple reports that can give you great insights into the usage of Office 365 services by business users. All sections give you the possibility to drill down into the details of usage reports and do further analysis. Available reports:

Microsoft 365 Adoption reports

Microsoft 365 Usage reports

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Microsoft 365 mobility usage reports

Exchange usage reports

OneDrive usage reports

SharePoint usage reports

Teams usage reports

Yammer usage reports

Skype for business usage reports

Microsoft 365 Overview reports

Microsoft 365 Overview reports are split into few report sections: Adoption reports, Usage reports, Communication reports, Collaboration reports, Storage reports and Mobility reports. Every tab contains detailed Office 365 reports with valuable information. You drill down between Microsoft 365 reports and analyze the user adoption of the apps.  You can review data like:

Microsoft 365 Adoption reports

Reports for the Office 365 apps: Exchange, Office 365 in total, OneDrive, SharePoint, Skype, Teams, Yammer that contain numbers of:

Microsoft 365 Usage reports

Reports for the Microsoft 365 apps: Office 365 in total, Exchange, OneDrive, SharePoint, Skype, Teams, Yammer that describe the volume of activities or users, like:

Microsoft 365 Communication reports

Reports for the Office 365 Communication tools: Exchange, Teams, Yammer, and Skype which aggregate:

Microsoft 365 Collaboration reports

Reports focused on Office 365 collaborations application: OneDrive and SharePoint, reports present:

Microsoft 365 Storage reports

Reports summarizing Office 365 storage utilized by Exchange, SharePoint and OneDrive in details:

Microsoft 365 Mobility reports

Microsoft 365 Activation and licensing reports

Activation & Licensing Analysis reports offer the possibility to monitor licensing usage across Office 365 tenant. You can use it to monitor the utilization of you bought subscriptions and try to optimize the costs based on that. Reports can be filtered to the selected Service plan.

Microsoft 365 user Activation Reports

Microsoft 365 Licenses assigned reports

Microsoft 365 products usage reports

Products Usage Analysis summarizes the usage information about the Microsoft 365 solutions from perspective of the user engagement. Dashboards present the data connected with Exchange, Microsoft 365 Groups, OneDrive, SharePoint, Skype for business, Teams and Yammer.

Microsoft 365 usage reports

Microsoft 365 user activity reports

User Activity Detail dashboards aggregate user activity data and give possibility to filter it based on user properties like Company, Department, Country, State or City. Reports summarize user activities through Office 365 systems: Exchange, OneDrive, SharePoint, Skype, Teams and Yammer.

Microsoft 365 usage rankings

How to setup Microsoft 365 usage and licensing reports

If you want to measure the usage of applications and licenses of Microsoft 365 use Microsoft 365 Usage Analytics solution.

1. Activation of the Office 365 usage dashboards require to open Admin center.

2. In the Microsoft 365 admin center choose Reports (1) and Usage (2). There find Microsoft 365 usage analytics and choose to Get started (3) button.

 

You will be asked to make data available to Microsoft 365 usage analytics for Power BI. Set it to on and Save the form.

After you will select Get started button it will take some time to make the data available for Power BI service. It could took up to 48 hours before data will be available.

3. When the data will be available you will see information about it. The message will also contain your tenant ID. You need to copy the tenant ID for further steps. Then select Go to Power BI button.

4. You will be navigated to Power BI portal. Open My workplace (1) and choose Services and Get (2) button.

5. In the new Apps for Power BI window choose Microsoft 365 Usage Analytics using Get it now button.

Install the app in the next window.

6. At the new screen insert copied tenant ID (1) and choose Next (2).

In the next step, you will be asked to authenticate to the Microsoft 365 tenant and that’s all Reports are ready to be analyzed by you.

Based on the deployment of Microsoft 365 Usage and licensing dashboards you can start the analysis of the users activity and usage of the Office 365 applications. Measure your adoption activities and check how they impact users behavior across the organization. Monitor usage and licenses across the organization than to Power Bi reports.

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