How to use Breakout Rooms in Microsoft Teams

Breakout Rooms in Microsoft Teams meeting were one of the most requested features by the  Teams users.

Learn how to create and use breakout rooms during Teams meetings. Improve meeting experience in Microsoft Teams.

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Microsoft Teams is the most popular application to organize remote meetings in enterprise organizations. In times when hybrid work becomes standard, you need to prepare effective and well-organized remote meetings. When you running the Teams meeting you can improve participants' experience thanks to the well-described agenda, proper setup of the video calls or polls and surveys included in the meeting.

Another element that could help to improve the meeting experience is the setup of breakout rooms. This is the virtual alternative for work in smaller groups where you can share ideas and discuss before you will share with a bigger audience.

As an organizer of the Teams meeting, you will have the possibility to create and manage breakout rooms during Teams meeting.

 

When to use breakout rooms?

Breakout rooms are solutions to deliver a possibility to adapt virtual meetings to the way how traditional meetings and training are organized.

Key business cases to start to use breakout rooms in remote meetings are:

Does Microsoft Teams have breakout rooms?

This is the question that was raised hundreds of times at the beginning of Microsoft Teams lifecycle. Thankfully Microsoft introduced breakout rooms into Microsoft Teams and you can use them during remote, virtual calls. This feature is available by design for the Microsoft Teams meetings.

Remember that management of the breakout rooms requires you to be a meeting organizer and to use the client app of Microsoft Teams.

How to use Microsoft Teams breakout rooms

Breakout rooms in Microsoft Teams have multiple features that could help you to organize better meetings. Learn about all breakout rooms features and improve your remote meetings in Teams.

In a few steps, you will learn how to set up breakout rooms in Microsoft Teams.

1. Create the breakout rooms during Microsoft Teams meeting

To create the breakout rooms select the Breakout rooms icon. This will start the setup of the rooms during Teams call.

On the new screen, you will have the possibility to select the number of Rooms (1) you would like to create, select the way how people will be assigned to specific rooms: Automatically (2) or Manually (3). In manual approach, you will need to decide how to assign specific people to a specific room.

When you will set up your configuration just Create the rooms (4).

This operation will create the Breakout Rooms in your Microsoft Teams meeting.

You can start to work with breakout rooms.

2. Assign participants to the breakout room

In case you would like to assign participants of the Teams meeting to the breakout rooms you will need to open the Assign participants (1) section and select the participants and select Assign (2) button.

In the case of manual assignment, you will be able to select the breakout room.

After you will assign participants to the breakout rooms you will be able to open them.

3. Opening breakout rooms in Teams

When all participants will be added to specific breakout rooms you will be able to activate them by the Open room (1) button.

Participants will be a move to breakout rooms in 10 seconds. When all participants will be moved to a breakout room.

Now also you as an organizer will be able to join the room (1):

 

Breakout rooms features

The activated breakout room will be a "separated, smaller meeting" with all key featured of Teams meetings like chat, apps, reactions etc. Breakout room meeting will be open in a new Teams window for the organizer of the meeting.

Session in breakout room can be recorded and shared later on.

The organizer o the meeting decides who can join and leave the breakout room.

4. Announcements for the breakout rooms

If you would like to communicate with all participants of breakout rooms use announcements. On the Breakout rooms level select *** icon and select Make an announcement (1).

You will be able to send a short message to all rooms, just click Send button.

This is the way how it will be presented in the breakout rooms chat section.

5. Closing the discussion in the breakout room

To close up the breakout room select the Close button (1) on the room.

In 10 seconds all participants will be moved back to the initial Microsoft Teams meeting.

Rename or delete the breakout room in Teams

It is possible to rename or delete already created breakout rooms. Options around the breakout room are available by *** icon. You will be able to delete (2) or rename (1) the room.

Breakout Rooms settings in Microsoft Teams

Microsoft Teams breakout rooms offer a few additional features that are available in Rooms settings.

This section will give you the possibility to set a few additional options for breakout rooms:

 

Breakout Rooms roadmap in Microsoft Teams

Microsoft Teams have multiple updates planned for breakout rooms in the Q3 and Q4 2021:

Microsoft Teams - breakout rooms roadmap

 

Conclusion

Using Breakout Rooms in Microsoft Teams could improve the efficiency of the Teams meetings. Start to create and use Teams breakout rooms.

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