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Power Automate allows automating converting Word documents to PDF file or JPG image.

Use Quick Tips and learn how to automate the conversion of Word files to PDF or JPG in Office 365

Power Automate gives the opportunity to automate the conversion of Word documents to another format like PDF or JPG. That kind of automation gives you the possibility to automate the process print out of your Word files to PDF or image format. Word documents converted to PDF files are universally printable. You can also use them and send them to recipients via email.

Power Automate – Convert Word to PDF

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Converting the Word files to other formats: PDF, JPG in Office 365 will require you to use the available actions in areas of SharePoint and OneDrive.

In this article you will learn how to use Power Automate flow actions:

  • SharePoint – Get file content
  • OneDrive for Business – Get file content
  • OneDrive for Business – Convert file (preview)
  • SharePoint – Create file
  • OneDrive for Business – Create file
  • OneDrive for Business – Delete file
Power Automate – Convert Word to PDF

You will also learn about the possible creation of the files in SharePoint document libraries and in OneDrive space in Office 365.

Conversion of the Word document to PDF file will require 5 simple actions.

Power Automate – Convert Word to PDF

Let’s create a new Power Automate process to generate PDF / JPG documents based on Word files.

Convert Word document to PDF file or JPG image in Office 365

Converting Word documents to PDF is quite an easy process, but requires one hard figuring out tricky step. You can convert any Word file saved in the SharePoint document library or on the OneDrive for Business but the file will need to be copied to OneDrive first.

Power Automate – Convert Word to PDF

Get Word document content

In case you would like to convert the Word document you will need to first create it in the OneDrive for Business. The first step to do that is to gate the file content.

Power Automate – Convert Word to PDF
Power Automate – Convert Word to PDF

To get the Word document content you need to set:

  • Site address – select SharePoint site or SharePoint site address
  • File Identifier / File– Id of the document

When you will get the file content from SharePoint in Power Automate it could look like this:

Power Automate – Convert Word to PDF

You will be able to use the Body of the file in the Dynamic content using the results of this action.

Power Automate – Convert Word to PDF

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Create a document in OneDrive for Business

In the next step, you will need to create a temporary file in OneDrive for Business. Use Create file action to do that.

Power Automate – Convert Word to PDF

To create a temporary Word document in OneDrive for Business set:

  • Folder Path – select the space in your OneDrive where the temporary file should be save
  • File Name – Set the name for the temporary file
  • File Content – Use the Content which you get in the previous step

When you will create a temporary Word file in OneDrive for Business using Power Automate it could look like this:

Power Automate – Convert Word to PDF

You will be able to use the Body of the file in the Dynamic content using the results of this action.

Convert Word file to PDF / JPG

Now you will be able to convert Word documents saved in the OneDrive to PDF or JPG format. Use Convert file (preview) action to generate a PDF / JPG document.

Power Automate – Convert Word to PDF

To convert Word document in OneDrive for Business set:

  • File – Id of the document from Create the file action
  • Target type – Select the targeted format of the file you would like to get during conversion

When you will convert a temporary Word file in OneDrive for Business using Power Automate it could look like this:

Power Automate – Convert Word to PDF

As a result of this action, you will get the content of the PDF / JPG document which you will use in the next action.

You can use generated content of the file to create the new file in SharePoint or to create an attachment in the email.

Create a converted PDF file in SharePoint

Save converted PDF file in the SharePoint document using Create file action.

Power Automate – Convert Word to PDF

To create final PDF document in SharePoint site set:

  • Site Address – select SharePoint site or SharePoint site address
  • Folder Path – set the space in your SharePoint site where the PDF file should be saved
  • File Name – set the file name, you can use dynamic content to set the file name
  • File Content – use content generated in the Convert file action

When you will save converted PDF file in SharePoint using Power Automate it could look like this:

Power Automate – Convert Word to PDF

As a result of this action, you will get Word file converted to PDF file, saved on SharePoint.

Delete temporary Word file from OneDrive for Business

In the final step, you should delete the temporary Word file from OneDrive for Business using the Delete file action

Power Automate – Convert Word to PDF

To delete temporary Word file on OneDrive for Business set:

  • File – Id of the document from Create the file action

When you will delete a temporary Word file in OneDrive for Business using Power Automate it could look like this:

Power Automate – Convert Word to PDF

As a result of this action, you will clean up your OneDrive for Business.

Conclusion

Power Automate allows you to convert Word documents to PDF or JPG files. Use Office 365 to automate the process of Word document conversion to PDF or JPG.

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