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When you are working on documents sooner or later you meet PDF you need to edit.

Learn how to edit a PDF file using Office 365.

Working on PDF documents could be challenging. The idea behind PDF file format is to create a PDF file that will not be editable. Realistically collaboration on PDFs requires from time to time to edit PDF file. Thankfully Microsoft Word which is included in Office 365 offers the possibility to edit PDF files.

Word application is a great solution that gives you the possibility to edit PDF files and save them in the preferable format.

Learn how you can edit a PDF file in Microsoft Word.

Free PDF files editor included in Word in Microsoft 365

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PDF Editor in Office 365

You may not know it, but Microsoft Word which is included in Office 365 is a fully functional PDF file editor. You can use Microsoft Word to edit PDF files.

How to edit PDF files in Office 365?

Microsoft Word application which is part of Office 365 is a PDF editor you can use to edit PDF files. You don’t need to buy or install any additional extensions. Word will be PDF editor which you can use to edit PDF files in Office 365.

Free PDF files editor included in Word in Microsoft 365
Free PDF files editor included in Word in Microsoft 365

How to check if your PDF file is editable

At first, you will need to check if your PDF file is editable. You can find two types of PDF files:

  • PDF – image saved in PDF format e.g. scan of the document – this is not editable PDF file
  • PDF/A – document saved in PDF format that contains a text layer – this is editable PDF

You can easily check if the PDF is editable, by opening it in Adobe Reader. If you are able to select the text in the document, you can edit this file.

Free PDF files editor included in Word in Microsoft 365

When you recognize editable PDF file you can edit it using Microsoft Word.

Free PDF files editor included in Word in Microsoft 365

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How to edit PDF file

Now, when you know that file is editable download it to your PC.

1. Do a right mouse click on the PDF file and select Open with (1) and select Choose another app (2).

Free PDF files editor included in Word in Microsoft 365

2. In the new window select More apps button and choose the Word app. Remember to do not select Always this app to open .pdf file. When you will click OK you will start conversion of the PDF file to Word format.

Free PDF files editor included in Word in Microsoft 365

3. Your PDF file will be open in Microsoft Word which allows you to edit it. But first Word app will display a warning that the conversion process could take some time. Remember that conversion from big PDF file to editable Word document could take some time.

Free PDF files editor included in Word in Microsoft 365

Finally, you can edit PDF file using Microsoft Word. and change text, styling add images to PDF file.

Free PDF files editor included in Word in Microsoft 365

How to save the Word file to a new PDF

When you will apply your changes to PDF file you can save it to a new PDF document. Just go fo to File and Save As (1) and select PDF format (2).

Free PDF files editor included in Word in Microsoft 365

That all! It super-easy way to edit PDF file and to use Microsoft Word as a PDF editor.

Conclusion

Learn how to edit a PDF file using Office 365. Use Microsoft Word to edit and save PDF documents.

Free PDF files editor included in Word in Microsoft 365